WF Coach Binder

Docs for Team Parents

We recommend that every team parent copies an electronic version of the following documents on their phone/tablet, in order to avoid searching for them when needed:

• Annotated map of competition venues and shuttle (coming in May ).

• Extended Team schedule for all TX teams.

• Problem synopsis for when you watch performances of other problems.

• All team members medical release forms.

• Cellphone Contact for TX Representatives that support all TX teams (will be sent by email).

Admin Forms

At team registration, you submit/show 5 types of documents (printed and collated by form type). Place them together in your binder section A:

• Team Contract (one for entire team and coach).

• Media Release Form (one per team member and coaches).

• Liability Waiver (one per team member, coaches, family members AND off-campus guests).

• ISU Medical Release Form (one per team member under 18). Show it but keep with you. This is a different version for ISU.

• ISU Health Services Form (one per person - required at the Thielen Student Health Center if the need for treatment presents itself). Not submitted, keep with you.

  Place them together in your binder pocket A. COLLATE THEM BY FORM TYPE. You cannot go to Team Registration with partial documents. Do not wait until you are in Ames to get these from the parents.

Comp Forms

• All competition forms (outside assistance x 1, cost form, style form x 4, team required form x 4) are turned in at long term pre-staging, on tournament day. Also any clarifications (in 4 copies) that you had received at any time during the year, whether your inquiry was confirmed as allowed or disallowed.

• You can re-use copies of your State Tournament forms or create new. Make sure they are up to date. Place them together in your binder section B.

• Reminder: Your OA form must include ALL team members since the beginning of the year, and any assistance received since the beginning of the year. If you even received OA penalty, it must be included in your OA form.

Event Tickets

• The Opening And Award (Closing) Ceremonies are ticketed events. Tickets are free to the Odyssey Community. Be sure to read the clear bag policy for the Hilton Coliseum.

• At team registration, coach will receive tickets in the Texas section of the arena for all team members and registered coaches (irrespective of where they are staying), as well as any guests staying on-campus. They will be in pairs for both Opening and Closing Ceremony.

• All guests who are not staying on campus can collect their free tickets on the day of each event, from the OM Information Desk. They will be seated in the spectator zone up above the Texas section, while seats last.

• We ask that any unused tickets due to travel or cancelation are turned in to the WF Chair or Coordinator to ensure they are used within the TX Delegation.

• The Float & Banner Ceremony is not ticketed, nor are the graduation and Coach competitions. Everyone is welcome to attend.

Site Map

At team check-in, you will receive your dorm and meal plan information, as well as tickets for all events.
We have combined the ISU official info/site map (with phone numbers!), with our compiled own version annotated for each problem venue. Share maps with ALL parents.

Props Map

Location of Prop Delivery, Storage and Assembly Sites, by Problem.

Volunteers & Full Schedule

This team Extended Schedule is alphabetical by team name. It includes your competition schedule, Howdy assignments for the whole team, volunteer slot for one parent (or a team task TT for some div III), and for those who have a Buddy team, the schedule of your buddy team. 

Contacts

List of emergency contacts for our TX Officials in Iowa, will be sent by email (not posted on website). We are your support team so feel free to contact us for any need, whether minor or critical. Contact Kimi Morita for parades, volunteers and Creativity Festival.
Also, please contact our Association director Myrna Flores or WF Chair Lilian Wannall for any team support or emergency of any kind, also Ceremony tickets (give us your surplus to reassign to other TX teams). This is our Primary role at WF.

Other

Please print the WF t-shirt guide in order to verify the dress code every day. 

Also print our TX FAQ web page about various events. This also contains description and meeting points for each parade.

Team Photo order form. Each team receives one complimentary team photo courtesy of CCI, but you can also order more at the Premier Portraits photo booth found in Hilton Coliseum. All team photos will be included in the yearbook. Order at the booth or download a form now: You can plan to do this at the Creativity Festival (Thu-Sat) or any evening (Wed, Thu or Sat) at the Hilton Coliseum.

Problems

For your Howdy, you can print the Problem Synopses. You will be watching teams performing different problems so a refresher of other problems synopsis will be helpful.