Team Registration for World Finals (STEP-BY-STEP)

Updated 4/1/26

Advance your team registration from State to WF. 

The process is similar to advancing to State. There is one additional component with several combinations: housing options: on-campus vs. off-campus, Wed arrival package vs. Tue arrival package.

Step 1 - Gather information

Gather information for every team member and coach - who will travel to WF:

  • First name, last name, grade, gender, roommate name, any disability.

  • Any scheduling concern such as: Coach on multiple teams, siblings on other competing teams, life events. Be careful to only include actual sibling conflicts for siblings who will compete at WF. Be sure to report any travel conflicts for anyone arriving on campus after Wed night or departing before Saturday afternoon.

  • If this person is staying on campus and if so, which housing package (Wed arrival or Tue arrival).

  • Any allergies or medical dietary restriction (vegetarian and vegan do not need to be declared).

  • Any other medical concerns

Gather information for every non-team member (adult or child) who will also stay on campus:

  • First name, last name, grade, gender, roommate name, any disability.

  • Any scheduling concern such as: Coach on multiple teams, siblings on other competing teams, life events. Be careful to only include actual sibling conflicts for siblings who will compete at WF. Be sure to report any travel conflicts for anyone arriving on campus after Wed night or departing before Saturday afternoon.

  • If this person is staying on campus and if so, which housing package (Wed arrival or Tue arrival).

  • Any allergies or medical dietary restriction (vegetarian and vegan do not need to be declared).

  • Any other medical concerns

Step 2 - Team Registration - By April 11th

  • Only teams that have advanced to WF can register at the WF level.

  • Once the advancing teams are recorded in the portal, head coaches will receive an invitation email.

  • Team registration steps for WF:

    • Click on the link in the invitation or just login to the portal

    • Go to Teams, Details.

    • Select the 2026 World Finals event at the bottom of the page.

    • Click on the Register button next to each team member who will actually participate in the State Competition, fill in the registration. Unlike the OA form, you should not include here members who no longer attend team meetings or who will not travel.
      ************ DO NOT MISS THIS STEP, even if you are staying off-campus*************

    • Fill in the team member information gathered, most of it may be transferred over from the State registration. Make sure that you update conflicts as needed.

    • When asked if you wish to contribute to COU, leave that checkbox ON for every person. This will cost you nothing. COU is the non-profit entity that provides scholarships and grants to OMers and they support association growth.

    • Repeat for each coach but hold the head coach for later.

    • If you need to replace the Head coach, contact us at wf@txodyssey.org to get instructions, before you register the coach.

    • Once everyone is individually registered, click on Finalize Registration.

 
Tip

Tip: we recommend you hold the head coach registration until 3-4 days before the deadline, in case of last minute team changes, such as scheduling or requests.

This is especially important if you occupy an odd total number of beds. Contact the WF Committee to try and match you with another Texas team, before you finalize registration.

Additional Guests Staying on campus

For each addition non-team person staying on campus, fill in similar information, including a contact email and phone. Don’t forget to specify the roommate.

 

Tip: If you have multiple people sharing the same email address, add a +1 or +2 within the email address just before the @. Otherwise the additional guest will not be added.

 

Step 3 - Do you need an invoice?

Do you need an official invoice for your team? After you finalize your registration, request it from membership@odysseyofthemind.com specifying your association (TX) and official team name.

If you are paying by Purchase Order, you must upload the P.O. file by April 20th, or your team fee will be past due.

Step 4 - Full Payment due April 20th

Team parents can make individual credit card payment to cover their portion of the expenses. You can send a link by email that will automatically post the credit card payment against the team invoice.

  • Next to each person’s name, click on <Send Payment Link>. The amount will get auto-populated based on the registered package. You can edit the amount if a person is paying for multiple packages.

Note: the payment link will expire in 24 hours. If the payment isn’t completed within that time frame, you’ll need to send a new link to proceed with the payment.